Purchase Ledger Assistant

About The Role

PD&MS Group have a great opportunity for a Purchase ledger Assistant to join our progressive Finance team based in Aberdeen on a full-time employee basis.

The Purchase Ledger Assistant is required to provide accurate and efficient data entry to Purchase Ledger, adhere to relevant accounting controls and procedures, assist in maintaining good supplier relationships, production and reporting of Purchase Ledger information as required.

We are seeking candidates that have had some exposure to a similar role within finance or someone who has recently completed a finance qualification looking for their first role, full training will be provided. 

Responsibilities - 

• Receive, check, process and pay all Contractors invoices and expenses
• Receive, check, process and pay all 3rd party invoices
• Receive, check, process and pay all employee expense claims
• Maintain Contractor spreadsheets and update relevant logs and accounting records
• Maintain Purchase Ledger Log and ensure that it is up to date and correct at close of business each day
• Ensure all invoices are correctly authorised before payment
• Maintain audit trails - scan, photocopy, file and archive as required
• Investigate and resolve Debit balances on Vendor accounts
• Assist with self-billing routines as required
• Manage and resolve external supplier queries
• Ensure relevant Vendor Forms are completed, authorised and filed
• Assist with completion of credit applications for new suppliers
• Maintain vendor records in Sage 200 and BankLine
• Accurate and complete recording of VAT
• VAT checks on new suppliers / contractors
• Reconcile supplier statements
• Generate weekly supplier payment runs
• Management of internal invoice queries with the relevant departments to ensure efficient processing of supplier invoices and subsequent sales invoices
• Assistance in other areas of the Finance department as and when required
• Responsible for ensuring professional development is maintained and identified competency requirements are undertaken in a timely manner
• Adherence to the company integrated management system
• Compliance with quality assurance, health and safety and environmental policies
• Demonstrate and promote PD&MS QHSE principles
• Ensure unsafe activities are challenged
• Adherence to the requirements of the best practice standards recommendations and processes in the undertaking of duties
• Demonstrate and promote PD&MS values 

About You

Qualification / Training

• Educated to Standard Grade Level or equivalent with passes in Mathematics and English

Experience / Competence

• Experience of Corporate Systems e.g. Sage
• Competent in the use of MS Office, in particular excellent use of Excel
• Experience in a similar role
• Excellent written and spoken English

Personal attributes

Our GENES, our core values, define who we are, what we stand for and how we deliver. 

• Go the extra mile.
• Empower our people.
• Never get complacent.
• Engage our partners.
• Step up and deliver.

If this sounds like you, then you could be a perfect fit.

About Us

PD&MS has been engineering solutions in the energy industry and beyond since 2002, our ability to combine innovative ideas with technical expertise sets us apart. A flexible, full-service provider committed to supporting the energy transition, we deliver high-quality project work across the entire lifecycle of assets within the oil and gas, renewables and nuclear sectors. But whoever we work with, it’s the energy, professionalism and purpose of our people that really makes the difference.

Be who you’re meant to be, with PD&MS 

We firmly believe in a work culture in which: individual differences are a source of collective strength and pride; everybody can perform to the best of their abilities and on a level playing field; and all colleagues feel they’re part of our team and their voices will be heard.  We’re already heartened by the diversity within our organisation, but we recognise that there’s always more we can do to improve further.  We welcome applications from all persons regardless of race, religion, colour, national origin, gender, sexual orientation, age, marital status, veteran or disability status. 

We’re energised by the prospect of operating successfully today, tomorrow and far into the future. But we’re also driven to ensure that our business activities are conducted in socially responsible, morally acceptable and sustainable ways.