Personnel Logistics Coordinator

About The Role

Do you enjoy a challenge? Do you want to make a difference? Are you ready to engineer change within the industry and wider community?

At PD&MS, we’re determined to help drive the change that our world needs to see. To support current and new customers to be part of the energy transition, through future-friendly solutions.

You can be part of our vision!

Working Pattern: Permanent / Full Time – Hybrid / Aberdeen

As the Personnel Logistics Coordinator, you will

• Source suitable Trades personnel for the onshore and offshore projects and provide a full logistics coordination service, both during office hours and out of hours, ensuring that all contractors, employees and vendors comply with company and client requirements 
• Act as focal point for nominated project in relation to the movement of personnel for onshore and offshore  
• Book and reserve appropriate transport and ensure that all personnel have correct check-in details and/or mobilisation details 
• Liaise with client Heli Admin and Project Aviation Coordinators to book seats on flights offshore 
• Ensure that personnel have the correct documentation and competencies and comply with client/company requirements to be able to travel to desired location 
• Ensure competency records remain up to date and renewals are advised in adequate time 
• Update the personnel logistics system, rotas and mobilisation tracker in line with emergency response procedures and issue to clients and projects, as appropriate  
• Ensure all offshore and site-based personnel receive appropriate inductions and pre-job briefs prior to mobilisation 
• Manage PPE stock within office and ensures personnel receive appropriate PPE prior to mobilisation 
• Participate in an out of hours On-Call rota service  
• Create, maintain and update trade personnel files 
• Ensure training course requests are raised and approved in conjunction with the L&D Coordinator and that PO’s are raised via the procurement team 
• Track Training expiry dates, and ensures renewals are completed / arranged within a timely manner 
• Provide information for internal and external audits as required 
• Assist with recruitment of competent, qualified offshore and site-based trades personnel as per advised requirements and through formal approval channels 
• Liaise with Construction Manager and PRP’s on a regular basis regarding current and future recruitment requirements 
• Raise and issue Service Agreements, ensuring renewals are issued in a timely manner 
• Ensure contractor company details and insurance certificates remain up to date and are recorded on file
• Ensure pre-employment requirements are met, including reference and other background checks

The role offers

• Development opportunities: the opportunity to develop within your Construction department, to be appreciated, to work with people who have the same goals and are driven to succeed.
• Varied workload: you’ll have the chance to transfer your skills and develop in our industry and deliver on projects across the fully energy sector, from conventional to renewable energies.
• Opportunities for transferable skills: if you’re experience isn’t traditional oil & gas, we still want to hear from you! If you’ve EPC experience in nuclear, rail, utilities, petro-chemical, renewables, marine and pharmaceuticals then please apply.
• Salary: Competitive Salary depending on knowledge and experience plus a range of benefits that support your finances, wellbeing, and family.
• Benefits: Pension, Life Assurance, Income Protection, Private Medical Cover, Private Dental Cover, 33 days holiday, Holiday Buy, Flexible Working and Employee Assist Programme and CashPlan.
• Location: Aberdeen – hybrid working 3 days in the office with flexibility to work from home for 2 days.

About You

You’ll have experience of:

• Personnel Logistics in Oil & Gas, Energy and construction sector
• Pre-employment and mobilisation requirements from recruitment to onboarding
• Construction Trades Resources, Rope Access and supporting roles – offshore and site-based
• Recruitment systems, processes and procedures

Personal attributes

Our GENES, our core values, define who we are, what we stand for and how we deliver. 

• Go the extra mile
• Empower our people
• Never get complacent
• Engage our partners
• Step up and deliver

If this sounds like you, then you could be a perfect fit.

Qualifications

• HNC in a technical, business or administration subject
• Educated to National 5 level or equivalent with a pass in English
• Demonstrable experience in a similar role
• Competent in the use of MS Office applications
• Experience in recruitment of trade personnel

About Us

Our Company delivers small, medium and large sized brownfield engineering and construction projects to both onshore and offshore facilities within the UKCS, and beyond.  

In addition to our Oil & Gas delivery stream we are leading the way in the Low Carbon Energy Sector, as well as providing opportunities in Energy Transition and Cleantech sectors.

We strongly believe in our core values, the PD&MS GENES, which defines who we are and what we do on a daily basis, the way we deliver and what our company stands for. Each Gene is underpinned by our safety message “without compromise to safety or quality”, safety and quality do not stand alone as company values because they are integrated into everything we do.

We are proud to be an equal opportunity employer and value inclusion and diversity. We welcome applications from all persons regardless of race, religion, colour, national origin, gender, sexual orientation, age, marital status, veteran or disability status.