HRCL Administrator

About The Role
PD&MS Group are now looking for an experienced HRCL Administrator to join our HRCL Team in Aberdeen on a full-time employee basis. We are seeking candidates that are used to working in fast paced environments with high attention to detail. A motivated team player with excellent admin skills.  An excellent salary + benefits package is available for the successful candidate. We offer a hybrid working model where 2 days per week can be worked remotely. Candidates must have previous experience in a similar role to be suitable.

Summary:
The HRCL Administrator is required to support the HR and Contractor Liaison team with administration duties.

Responsibilities:

1. Transference of electronic records to HR Management system and archive as required to comply with GDPR requirements
2. Undertake any other tasks relating to GDPR as required
3. Undertake CV formatting into company template ensuring professional language is used
4. Assist with HRCL queries where possible, thereafter escalating
5. Provide prompt responses to queries and manage expectations
6. Assist as required with HRCL elements of Project PAAFing requirements
7. Support new Employees and Contracting companies by:
8. Issuing approved paperwork
9. Close out of new start paperwork
10. Completion of HR Management system record
11. Establishing Contracting company record
12. Assisting with personnel annual updates
13. Database maintenance
14. Assisting with e-visas and Business visitor Orders
15. Monitor, maintain and distribute queries received to the HR, Contractor Liaison and training inbox
16. Checking and saving Service Agreement renewals
17. Checking and saving Contracting Companies insurance documentation
18. Assisting with completion of leaver processing
19. Follow up and filing Return to Work Forms
20. Ensure the vehicle checks have been carried out and are appropriately recorded
21. Undertake to arrange medicals, random drug screening and staff health surveillance and ensure all paperwork is returned timeously
22. Administer training requests ensuring management approval is in place, booking of training and logistics where required.
23. Ensure full flow process is followed and relevant records and trackers are appropriately updated.
24. Undertake ECITB grant commitments and claims
25. Assist with engaging with training suppliers ensuring terms and conditions are agreed and in place
26. Resolution of any issues or problems arising from booked training, or escalate if required
27. When required, assisting with 12 week and Annual Performance Review Paperwork issue and receipt
28. When required, assisting with Contracting Company Performance Assessment paperwork
29. Responsible for ensuring professional development is maintained and identified competency requirements are undertaken in a timely manner
30. Adherence to the company integrated management system
31. Compliance with quality assurance, health and safety and environmental policies
32. Demonstrate and promote PD&MS QHSE principles and lead by example
33. Ensure unsafe activities are challenged
34. Adherence to the requirements of the best practice standards recommendations and processes in the undertaking of duties
35. Demonstrate and promote PD&MS values and lead by example

About You
Qualifications:

1. Pass grades at Standard level or equivalent in suitable subjects supported by an Administration qualification

Experience / competence:

1. Demonstrable experience in a similar role
2. Demonstrable administration experience (preferred)
3. Competent in the use of MS Office applications, in particular excellent use of Excel and Word
4. Excellent written and spoken English

Personal attributes:
Our GENES, our core values, define who we are, what we stand for and how we deliver.

1. Go the extra mile
2. Empower our people
3. Never get complacent
4. Engage our partners
5. Step up and deliver

If this sounds like you, then you could be a perfect fit.

About Us
PD&MS has been engineering solutions in the energy industry and beyond since 2002, our ability to combine innovative ideas with technical expertise sets us apart. A flexible, full-service provider committed to supporting the energy transition, we deliver high-quality project work across the entire lifecycle of assets within the oil and gas, renewables and nuclear sectors. But whoever we work with, it’s the energy, professionalism and purpose of our people that really makes the difference.

Be who you’re meant to be, with PD&MS

We firmly believe in a work culture in which: individual differences are a source of collective strength and pride; everybody can perform to the best of their abilities and on a level playing field; and all colleagues feel they’re part of our team and their voices will be heard.  We’re already heartened by the diversity within our organisation, but we recognise that there’s always more we can do to improve further.  We welcome applications from all persons regardless of race, religion, colour, national origin, gender, sexual orientation, age, marital status, veteran or disability status.
We’re energised by the prospect of operating successfully today, tomorrow and far into the future. But we’re also driven to ensure that our business activities are conducted in socially responsible, morally acceptable and sustainable ways.

Tagged as: Human Resources (HR)